Bank Reconciliation Service UK —
Every Account, Every Month
Monthly bank reconciliation for all your business accounts, credit cards, payment platforms and merchant accounts — ensuring your books match your bank statements perfectly and every discrepancy is identified and resolved immediately.
What Is Bank Reconciliation?
Bank reconciliation is the process of matching every transaction in your accounting software against your bank statements to ensure they agree exactly. It’s the single most important control in bookkeeping — catching errors, fraud, duplicate payments and missing transactions before they become serious problems.
Most businesses underestimate how important regular bank reconciliation is. Without monthly reconciliation, errors accumulate, VAT returns contain mistakes, your profit figures are unreliable and fraud can go undetected for months or years.
We reconcile every account your business uses — current accounts, savings accounts, credit cards, director loan accounts and all payment platforms including Stripe, PayPal, Square, Worldpay and Amazon Payments — so your books always reflect your true financial position.
Any discrepancy — a missing invoice, a duplicate payment, an unmatched transfer — is flagged to you immediately with a clear explanation and resolution. You’re never left with unexplained differences on your accounts.
✅ What’s Included Every Month
- ✓ All current & savings accounts reconciled
- ✓ Business credit cards reconciled
- ✓ Stripe, PayPal, Square reconciliation
- ✓ Director loan account reconciliation
- ✓ Petty cash reconciliation
- ✓ Outstanding cheque identification
- ✓ Timing differences explained
- ✓ Discrepancy alerts & resolution
- ✓ Monthly reconciliation report
- ✓ Bank feed automation setup
Bank Reconciliation — Key Facts
Why Our Reconciliation Service Stands Apart
Every Account — Every Month
We reconcile every bank account, credit card and payment platform your business uses — not just the main current account. Complete reconciliation means complete accuracy.
Discrepancies Resolved Immediately
When we find a discrepancy — a missing invoice, duplicate charge or unmatched transfer — we contact you immediately with a clear explanation and don’t close the month until it’s resolved.
Automated Bank Feeds
We set up automated bank feeds so transactions flow directly from your bank into your accounting software — eliminating manual data entry and reducing errors to zero.
Fraud Protection
Regular reconciliation is the most effective way to detect fraudulent transactions quickly. We flag any unusual payments, unauthorised transfers or suspicious activity immediately.
Bank Reconciliation — Common Questions
HMRC recommends monthly reconciliation as a minimum for UK businesses. For businesses with high transaction volumes, weekly reconciliation may be appropriate. Britvex performs monthly reconciliation for all clients as standard — ensuring your books are always accurate and up to date.
Yes — we reconcile all payment platforms including Stripe, PayPal, Square, Worldpay, Amazon Payments and GoCardless. Payment platform reconciliation is particularly complex as fees, refunds and timing differences need to be correctly accounted for — we handle all of this automatically.
When we identify a discrepancy, we investigate immediately — checking for duplicate entries, missing invoices, timing differences or potential errors. We contact you with a clear explanation of the discrepancy and what we need to resolve it. We never close a monthly reconciliation with an unexplained difference.
MTD for VAT requires digital records of all VAT transactions to be kept in approved software — which means your bookkeeping must be reconciled and accurate before each VAT return. Our monthly reconciliation service ensures you’re always MTD compliant and your VAT figures are correct.
Yes — even with cloud accounting software, bank reconciliation needs to be performed by a qualified person to ensure all transactions are correctly categorised, receipts are matched and discrepancies are identified. The software automates the matching process but human review is essential to catch errors and ensure accuracy.
Every Account Balanced — Every Month
Book a free consultation and we’ll set up your bank reconciliation service within 5 working days — all accounts, all platforms, all month end, every month.
Which Businesses Need This Service?
E-Commerce & Multi-Platform Sellers
Stripe, PayPal, Amazon, Shopify and eBay all create complex reconciliation — payout timing, fees and refunds mean your bank balance never matches your sales figures without expert reconciliation.
Construction & CIS Contractors
CIS contractors need monthly reconciliation to ensure subcontractor payments, CIS deductions and retentions are correctly recorded and match bank statements.
Hospitality & Cash Businesses
Restaurants, cafes and retail businesses with high cash volumes need rigorous monthly reconciliation to ensure all takings are accounted for and discrepancies flagged immediately.
Multi-Entity Businesses
Companies with multiple bank accounts, credit facilities and intercompany transactions need expert reconciliation to ensure the consolidated position is accurate.
4 Mistakes That Cost UK Businesses Thousands
Many businesses reconcile just their main current account and ignore credit cards, PayPal, Stripe and savings accounts. This creates hidden discrepancies that accumulate and surface as large errors at year-end — or worse, during an HMRC enquiry.
Outstanding cheques, bank transfers in transit and end-of-month timing differences must be formally identified and documented — not just ignored. An unreconciled difference is an error waiting to become a problem.
Payment platforms like Stripe and PayPal have complex settlement cycles. Fees, refunds, chargebacks and currency conversions create differences that are extremely difficult to unravel if left for more than a month.
Your bank balance on the last day of the VAT period is not your VAT-period income. Without proper reconciliation, VAT returns are often calculated on the wrong figures — leading to over or underpayments that attract HMRC attention.
Bank Reconciliation — Fixed Fee, No Surprises
All Britvex fees are fixed and agreed upfront before we start. No hourly rates, no per-transaction charges, no surprise invoices. The fee you’re quoted is the fee you pay — every month.
Our pricing is based on transaction volume, business complexity and the services included. Book a free 30-minute consultation and we’ll provide an exact fixed-fee quote for your specific business — typically within 24 hours. Most clients tell us our fees are lower than their previous accountant while providing significantly more service.
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