Physical Mail Forwarding —
Original Post Forwarded to Any UK Address
Physical mail forwarding service from our London EC2M office — all original correspondence forwarded to any UK or international address. Weekly batch forwarding or same-day for urgent items. Royal Mail tracked. Used alongside or instead of mail scanning. From £19/month.
Physical Mail Forwarding — Original Letters, Wherever You Need Them
Some correspondence requires physical originals — court documents, signed contracts, original share certificates, bank correspondence, government documents requiring wet signature, identity documents and items sent via recorded delivery. Our physical mail forwarding service consolidates all your EC2M correspondence into a regular forwarded package — or dispatches urgent items the same day they arrive.
We offer two physical forwarding options: weekly batch forwarding (all items accumulated over the week are packaged and dispatched every Monday via Royal Mail Tracked 24) and same-day forwarding (for specific items flagged as urgent — dispatched by 5pm on the day of receipt via Royal Mail Special Delivery Guaranteed). Both options include full item-by-item packaging lists and Royal Mail tracking references.
Physical forwarding is particularly valuable for: original documents requiring wet signature (sent to you for signing, then returned to the sender), court documents (which must be physically served and require physical acknowledgement in some cases), bank correspondence (some banking items require original physical interaction — new debit cards, PINs, security devices), and government identity documents (HMRC payslips, NI-related correspondence, passport/driving licence renewals).
Many clients use both mail scanning and physical forwarding together — receiving a same-day scanned email for awareness, with originals forwarded weekly for physical retention. This combination provides the immediacy of digital notification with the security of physical original retention. Combined scanning + forwarding is available as a single bundled service.
✅ What’s Included
- ✓ Weekly batch forwarding — every Monday
- ✓ Same-day forwarding — urgent items
- ✓ Royal Mail Tracked 24 or Special Delivery
- ✓ UK or international forwarding address
- ✓ Item-by-item packaging list
- ✓ Royal Mail tracking references provided
- ✓ Confidential plain packaging available
- ✓ Forwarding to multiple addresses (rotation)
- ✓ Combine with mail scanning service
- ✓ Client portal forwarding log
- ✓ Annual statement of all forwarded items
- ✓ Courier forwarding — available for large volumes
Getting Started — Simple, Fast & Immediate
Who Uses This Service?
Businesses Needing Physical Originals
Companies that regularly receive documents requiring physical originals — signed contracts, original court documents, bank correspondence, government documents — need physical forwarding alongside digital scanning.
UK-Wide Businesses Using London Address
Scottish, Welsh and Northern Irish businesses using a London EC2 registered address need physical originals forwarded to their actual operating location — weekly forwarding to any UK address.
International Businesses with UK Address
Overseas businesses using EC2M as their UK registered address need physical originals forwarded internationally — to Dubai, Mumbai, New York, Singapore or wherever the management team is based.
Businesses with Bank Correspondence
Banking correspondence — new cards, PINs, security devices, original statements — requires physical delivery. Same-day forwarding ensures banking items reach you promptly wherever you are.
4 Mistakes to Avoid — And Why They’re Costly
Many clients receive mail via scanning only and then urgently need an original document — only to find it has been in our EC2M archive for weeks. Set up physical forwarding from the start for items you know will require originals, rather than requesting ad-hoc courier dispatch later.
Standard weekly batch forwarding is cost-effective — but not appropriate for time-sensitive originals. Tell us upfront which categories always require same-day dispatch (e.g. all HMRC registered delivery items, all court documents, all banking items). We flag these for immediate dispatch without needing to ask each time.
Untracked mail forwarding means you have no way of knowing when forwarded items are due to arrive or confirming delivery. All our physical forwarding uses Royal Mail Tracked services — providing Royal Mail tracking references for every dispatch so you can monitor delivery precisely.
Physical forwarding addresses must be current. If your forwarding destination changes — you move home, open a new office, relocate internationally — notify us immediately so forwarding is redirected before any items are dispatched to the old address. Address updates are made same-day on notification.
Physical Mail Forwarding — Your Questions Answered
All correspondence received at our EC2M address during the week is accumulated and held. Every Monday, we compile a full itemised forwarding list, package all items together in a padded postal envelope or box (depending on volume) and dispatch via Royal Mail Tracked 24. The tracking reference is emailed to you immediately on dispatch. For UK addresses, delivery is typically next day (Tuesday). For international addresses, delivery times vary by destination.
Yes — we forward to international addresses worldwide. International forwarding uses Royal Mail International Tracked services. Delivery times vary: European addresses typically 3-5 working days; US/Canada/Australia 5-7 working days; Middle East and Asia 5-7 working days. International forwarding attracts a small surcharge based on weight. We provide International tracked reference numbers for all international dispatches.
Same-day forwarding dispatches a specific item by Royal Mail Special Delivery Guaranteed on the day it is received at EC2M (for items received before 2pm — items received after 2pm are dispatched the following morning). Special Delivery provides next-day delivery by 1pm to any UK address with full tracking and signature on delivery. Use same-day forwarding for: court documents, banking items (new cards, PINs), time-sensitive contracts, government documents with response deadlines.
Yes — our Combined Mail Service provides same-day digital scanning (so you receive an immediate PDF email) plus weekly physical forwarding of originals (so you also receive the physical letters). This is the most comprehensive option — digital immediacy plus physical retention. Combined scanning + forwarding is available at a discounted bundled rate.
Oversized items — thick catalogues, large envelopes, small parcels — are included in weekly batch forwarding. For very large items or high volumes, we arrange courier collection rather than Royal Mail. See our Parcel Receipt service for full details on package handling. All large items are notified to you by email on receipt, regardless of forwarding schedule.
Fixed Monthly Fee — No Hidden Charges
Every fee fixed and shown upfront. Cancel anytime. Activate today — live within hours.
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Physical Mail Forwarding — Original Post, Wherever You Are
Set up weekly or same-day physical forwarding from EC2M to any UK or international address — originals forwarded promptly, Royal Mail tracked, every item listed.