Managed Payroll Service UK —
Accurate, On Time, Every Pay Run

Britvex managed payroll starts from £29/mo for up to 5 employees, with pricing increasing incrementally per additional employee. All fees are fixed and include RTI submissions, payslips, PAYE liability reports and full HMRC agent services. There are no per-payslip charges and no surprise invoices. Book a free consultation for an exact quote based on your headcount and pay frequency.

Real Time Information (RTI) is HMRC’s system for receiving payroll data from employers. Since April 2013, all UK employers must submit a Full Payment Submission (FPS) to HMRC on or before each pay date — showing every employee’s pay and deductions for that period. Late RTI submissions trigger automatic penalties. We file RTI for every client on time, every pay run.

For most employers, PAYE and National Insurance must be paid to HMRC by the 19th of the following month (cheque) or 22nd (electronic). Large employers (annual PAYE liability above £1,500/month) must pay quarterly. We provide you with the exact PAYE liability amount after each payroll run and send payment reminders ahead of the deadline.

Yes — we handle the entire transition from your current payroll provider. We contact your previous provider for payroll history and data, set up your employees on our system and ensure there’s no disruption to your payroll schedule. We liaise with HMRC to transfer agent authority and ensure all year-to-date figures carry across correctly. Most transitions complete within 5 working days.

Yes — we process payroll for all types of UK workers including full-time, part-time, zero-hours, casual, seasonal and agency workers. Variable hours, irregular pay, shift allowances and tip income are all handled correctly. We advise on the correct employment status classification to ensure compliance with HMRC’s PAYE requirements for all worker types.

Late payroll is not just an inconvenience — it breaches employees’ contractual rights, damages trust and morale, and can trigger employment tribunal claims. Late RTI submissions attract automatic HMRC penalties starting from £100 per late submission. Our dual-check process and 24-hour turnaround guarantee means payroll is always correct and always on time.

Many limited company directors pay themselves informally — bank transfers without running payroll — unaware that any salary paid to a director triggers PAYE registration and RTI filing obligations. Even a small director salary below the NIC threshold requires an RTI Full Payment Submission to HMRC. Failure to operate PAYE is a compliance breach that can attract HMRC investigation.

Using the wrong tax code means employees pay too much or too little tax — creating problems at year-end when HMRC reconciles. Emergency tax codes (1257L W1/M1) are often left in place for months after they should have been updated. We apply every HMRC tax code notice immediately and review all codes before each payroll run.

UK employers are entitled to claim up to £5,000 per year off their employer NIC bill through Employment Allowance — yet many businesses either don’t know about it or forget to claim it each year. For a business spending £25,000/year on employer NIC, this is a direct saving of £5,000. We claim Employment Allowance for every eligible client automatically.