Payroll Processing UK —
Accurate Pay, Correct RTI
Managed UK payroll processing for weekly, fortnightly, four-weekly or monthly payrolls, including gross-to-net calculations, statutory deductions, payslips and Real Time Information submissions to HMRC.
A Payroll Cycle Built Around Accuracy & Deadlines
Running payroll means more than calculating net pay. Employers must apply tax codes, National Insurance, pension deductions, statutory payments and other authorised deductions correctly, then report pay information to HMRC through Real Time Information.
Britvex can process payroll using the agreed pay frequency and information supplied by the employer, including regular pay, overtime, bonuses, deductions, statutory payments, pension contributions and starter or leaver information.
A Full Payment Submission (FPS) normally needs to reach HMRC on or before the employee’s payday. Where an Employer Payment Summary (EPS) is required for adjustments or certain claims, the relevant reporting deadline is normally the 19th of the following tax month.
For 2026/27, payroll calculations need to reflect the current PAYE, National Insurance and statutory payment rules. The employer’s legal responsibilities remain with the employer even where payroll processing is outsourced.
Typical Scope
- ✓Gross-to-net payroll calculations
- ✓PAYE Income Tax and National Insurance deductions
- ✓FPS submissions to HMRC
- ✓EPS support where required
- ✓Digital payslips
- ✓Starter and leaver processing
- ✓Statutory payment processing where information supports the claim
- ✓Pension deductions and payroll interface where in scope
A Controlled Employer Workflow
Collect payroll changes
You provide hours, salary changes, starters, leavers, bonuses, deductions, statutory leave, benefits or other agreed payroll inputs by the cut-off.
Calculate and review
Payroll is calculated using the relevant tax codes, NI categories and approved deductions, then checked before approval.
Approve and report
Once approved, the payroll is finalized and the FPS is submitted to HMRC on or before the applicable payday.
Issue outputs
Payslips and payroll reports are supplied, and PAYE/NIC payment information is available for the employer’s HMRC payment process.
What Matters in 2026/27
Employer NIC
For 2026/27 the standard employer Class 1 National Insurance rate is 15% above the applicable secondary threshold.
Secondary threshold
The annual secondary threshold for standard employer NIC in 2026/27 is £5,000, subject to category-specific rules.
Employment Allowance
Eligible employers can reduce employer NIC liabilities by up to £10,500 for 2026/27.
Employer Support Built Around Evidence & Process
RTI-focused workflow
FPS and EPS obligations are built into the reporting cycle rather than treated as an afterthought.
Clear payroll records
Payslips and payroll summaries provide an audit trail for each pay period.
Recurring process
A repeatable cut-off, approval and reporting cycle reduces avoidable last-minute changes.
Portal coordination
Payroll documents, requests and service communication can be coordinated through the Britvex portal.
Keep Payroll & Compliance Connected
Payroll Processing (RTI) — Common Questions
When must an FPS be sent to HMRC?
An FPS is normally sent on or before the day employees are paid. Certain limited exceptions can apply, but payroll should be planned around the on-or-before-payday rule.
When is PAYE normally paid to HMRC?
For monthly payers, electronic payment is generally due by the 22nd after the end of the tax month, or by the 19th if paying by post. Different arrangements can apply to quarterly payers and special cases.
What information does Britvex need before payroll is run?
Typical inputs include pay rates, hours, overtime, bonuses, starters, leavers, statutory leave, deductions, pension information and any HMRC tax-code notices relevant to the period.
Can Britvex process weekly as well as monthly payroll?
Yes. Payroll can be scoped for weekly, fortnightly, four-weekly or monthly pay frequencies depending on the employer’s arrangements.
Who remains legally responsible when payroll is outsourced?
The employer remains responsible for meeting its PAYE and employment obligations. An outsourced payroll provider can process and report under the agreed authority and information supplied.
Move to a More Controlled Payroll Cycle
Arrange a consultation to review your pay frequency, workforce, HMRC setup, pension process and payroll handover requirements.